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What Documents Need An Apostille? - Digytalia

What Documents Need An Apostille?

The Apostille is a certification of the authenticity of the document that has been issued by a competent authority.

The Apostille Convention is an international treaty adopted in 1961, in Strasbourg, France, to simplify the process of international recognition of public documents for use in foreign countries.

The Convention was signed by 17 member states: Belgium, Bulgaria, Czechoslovakia, France, Germany (Federal Republic), Greece, India, Israel, Italy, Lebanon, Luxembourg, Netherlands, Norway, Poland and Tunisia.

The Convention was revised and signed at New York on October 5th 2005 by all members of The Hague Conference on Private International Law except Albania and Iraq who did not sign until 2008 and 2015 respectively.

The Single Convention on Civil Procedure has created a unified system for recognition of judicial acts in civil matters which are enforceable abroad. This applies to judgments given in any member state of Council of Europe and its European Free Trade Association (EFTA) partners (Iceland Liechtenstein Norway Switzerland).

What Documents Need An Apostille? - Digytalia

What is an Apostille?

An apostille is a certificate of authenticity for a document that has been issued in one country and needs to be accepted in another. It’s sort of like an international notarization. The Hague Convention on the Legalization of Documents aims to simplify the process by which documents issued in one member state can be used in another.

In order to be recognized in a foreign country, documents need to be signed and sealed by the appropriate authority in the issuing country. This process is called legalisation or legalization.

The first step is to determine which documents need an apostille. Then, you can contact the relevant authorities in both countries to find out how to get one.

Do All Documents Need an Apostille?

The Hague Convention on the Legalization of Documents provides for the following types of documents:

  • Certificates of birth, marriage and death
  • Education diplomas or degrees
  • Identity cards (if issued by a public authority)
  • Passports (if issued by a public authority)
  • Marriage certificates (for the purpose of divorce or legal separation only)
  • Military discharge papers
  • Police certificates
  • Statutory declarations
  • Transcripts of court proceedings

How To Get An Apostille in Dallas?

The process of getting an apostille in Dallas is similar to that of other states. You need to start by gathering all the required documents, which include a signed and sealed original copy of the document along with an English translation if it’s not written in English. Once you have these, take them to the local county clerk where they will be certified and issued with an apostille. If you need it fast you can hire Dallas TX apostille services to help you with the process. The cost to get an apostille in Dallas varies depending on the document that needs to be certified.

What is an Apostille? - Digytalia

What is an Apostille?

Apostille Convention or the “Apostille Treaty”, is an international treaty ratified by the Hague Conference on Private International Law. Moreover, this Convention delineates the formalities and specificities by which a document, which is issued in one of the Convention countries, is to be certified for legal purposes in all the other signatory nations. Such manner of certification finds its form in the Apostille Certificate.

In Covention countries, Apostille Certificates are issued by “competent authorities”as explicitly designated by the government of the signatory nation. Such designated, competent authorities may include embassies, ministries, courts, local governments, etc..

In order to be able to obtain an Apostille Certificate, the document, which is to be “apostillized,” must have been issued or certified by a person in the capacity of his or her public office such that said office is recognized by the authority that will be issuing the Apostille Certificate.

What is an Apostille? - Digytalia

In the United States, it is possible to obtain Apostille Certificates in reference to documents which are issued by government entities. Moreover, such documents include, but are by no means limited to: Birth Certificates, Marriage Certificates, Divorce Decrees, Death Certificates, Articles of Incorporation, Professional and Business Licenses, etc. Furthermore, private documents (such as contracts, wills, etc.), and even documents issued by foreign governments, may be virtually apostillized if the documents are first properly notarized by a Licensed Notary Public.

An Apostille Certificate does not attest to the viability or veracity of the document, but, rather, only certifies the authenticity of the public officer’s signature, said public officer’s legal capacity, and the correctness of the seal or stamp (if any).

For those situations in which a document’s country-of-origin, and/or the country which is to grant recognition, are not signatories of the Hague Convention, we must seek an alternative for of Certification, which, while not technically called an Apostille Certificate, nevertheless serves precisely the same function. Every state has it’s own regulations about  Apostille Certificates. If you need an Apostille in El Paso for example, you will need El Paso Apostille services, because only they can issue an Apostille in this area, no other state notary can give you an Apostille in El Paso, Texas.